Polka Dot Camel

Privacy Policy Overview

This Privacy Policy describes how Polka Dot Camel LLC collects, uses, stores, discloses, and protects information when you visit our website, enter a giveaway, sign up for email or SMS/text updates, contact us, or interact with us at events.

By using the website or submitting information to us, you acknowledge that you have read this Privacy Policy. If you do not agree with this Privacy Policy, do not submit personal information through the website.

1. Who We Are

The website and related giveaway forms are operated by:

In this Privacy Policy, Polka Dot Camel LLC may be referred to as “Polka Dot Camel,” “we,” “us,” or “our.”

2. Scope of This Privacy Policy

This Privacy Policy applies to information collected through:

• The polkadotcamel.com website.
• The SOPA Giveaway entry form and related event-specific forms.
• Email and SMS/text message opt-in forms.
• Contact forms, customer inquiries, and direct communications with us.
• Event-related interactions where you provide information to Polka Dot Camel LLC.
• Future quarterly drawing notices and related promotional communications, if you choose to receive them.

This Privacy Policy does not apply to the privacy practices of the Denver Greek Festival, Assumption Greek Orthodox Cathedral, event organizers, payment providers, social media platforms, mobile carriers, or other third parties that we do not own or control.

3. Information We Collect

Information You Provide

Depending on how you interact with us, we may collect information that you voluntarily provide, including:

• First and last name.
• Email address.
• Mobile phone number.
• Giveaway codeword submitted through the entry form.
• Email marketing opt-in preference.
• SMS/text message marketing opt-in preference.
• Transactional communication preferences related to giveaway administration, winner notification, and prize pickup.
• Messages, questions, comments, or customer-service communications you send to us.
• Information needed to verify eligibility, contact a potential winner, coordinate local prize pickup, or maintain giveaway records.

Giveaway and Consent Records

When you submit a giveaway entry or opt in to communications, we may keep records associated with that submission, including:

• Submission date and time.
• Event or giveaway name.
• Codeword submitted and normalized codeword status.
• Whether required giveaway entry confirmation was checked.
• Whether email marketing consent was checked.
• Whether SMS/text marketing consent was checked.
• Source page, form version, or privacy/rules version associated with the submission.
• Winner selection status, duplicate status, disqualification status, and internal notes related to giveaway administration.

Automatically Collected Technical Information

When you visit the website or submit a form, our systems or service providers may automatically collect limited technical information, including:

• IP address.
• Browser type and version.
• Device type, operating system, and screen characteristics.
• Referring page or URL, when available.
• Pages requested, files loaded, and timestamps.
• Server logs, security logs, and error logs.
• Session identifiers, CSRF tokens, and similar technical information needed to operate the website and reduce form abuse.

Information We Do Not Intentionally Collect

We do not intentionally collect Social Security numbers, government identification numbers, full payment card numbers, bank account numbers, medical records, biometric information, precise geolocation, or other highly sensitive information through the SOPA Giveaway entry form. Please do not submit sensitive personal information through our website unless we specifically request it for a lawful and necessary purpose.

4. How We Use Information

We may use information for the following purposes:

• To operate and maintain the website.
• To receive, process, validate, and store giveaway entries.
• To verify codeword submissions and event-specific entry requirements.
• To administer the SOPA Giveaway and any other promotion you enter.
• To identify duplicate, incomplete, invalid, suspicious, or abusive entries.
• To select, contact, and verify potential winners.
• To coordinate local prize pickup or prize fulfillment.
• To send transactional, non-marketing communications related to giveaway administration.
• To send email marketing only if you opt in or otherwise lawfully consent.
• To send SMS/text message marketing only if you opt in or otherwise lawfully consent.
• To notify opted-in contacts about future quarterly drawings, festival appearances, product updates, special offers, and handmade soap or jewelry news.
• To respond to questions, requests, customer-service communications, privacy requests, and legal requests.
• To maintain records of consent, opt-outs, privacy requests, and giveaway administration.
• To protect our website, business, customers, events, systems, rights, safety, and property.
• To comply with applicable laws, regulations, tax rules, accounting obligations, and legal processes.

5. Email and SMS/Text Message Communications

Email Communications

If you opt in to email updates, we may send occasional emails about handmade soaps, handmade jewelry, festival appearances, product updates, special offers, future promotions, future giveaways, and future quarterly drawings.

You may unsubscribe from marketing emails by using the unsubscribe instructions in the email or by contacting us. Even if you unsubscribe from marketing emails, we may still send transactional or administrative messages related to a giveaway entry, winner notification, prize pickup, customer-service request, legal notice, privacy request, or other non-marketing purpose.

SMS/Text Message Communications

SMS/text messages may include information about handmade soaps, jewelry, festival appearances, special offers, product updates, future promotions, future giveaways, and future quarterly drawings.

We may send transactional, non-marketing text messages to administer a giveaway, notify a potential winner, verify eligibility, or coordinate prize pickup. Transactional giveaway messages are separate from promotional SMS/text marketing.

Mobile carriers are not liable for delayed or undelivered messages. You are responsible for any message, data, or carrier charges that may apply to your mobile plan.

We will not share your mobile opt-in information, SMS consent records, or text messaging originator opt-in data with third parties or affiliates for their own marketing or promotional purposes. We may share information with service providers solely as needed to deliver messages, maintain opt-in and opt-out records, provide customer support, secure our systems, or comply with law.

6. How We Share Information

We may disclose information in limited ways, including:

• Service providers: We may share information with hosting providers, website operators, form processors, email providers, SMS/text messaging providers, data storage providers, security providers, customer-service providers, legal advisors, accountants, and other vendors that help us operate the website, administer giveaways, communicate with entrants, and run our business.
• Giveaway administration: We may use information to verify entries, select winners, contact potential winners, coordinate prize pickup, maintain records, and resolve disputes.
• Legal compliance: We may disclose information if we believe disclosure is required or appropriate to comply with law, regulation, subpoena, court order, government request, tax obligation, accounting requirement, or legal process.
• Protection and safety: We may disclose information if we believe it is necessary to protect the rights, property, safety, systems, customers, entrants, event attendees, service providers, or business operations of Polka Dot Camel LLC or others.
• Business changes: If Polka Dot Camel LLC is involved in a merger, acquisition, sale, financing, restructuring, transfer, or other business transaction, information may be transferred as part of that transaction, subject to reasonable privacy protections.
• With your direction or consent: We may share information when you ask us to do so or when you give us permission.

We do not intend to share giveaway entry information with the Denver Greek Festival, Assumption Greek Orthodox Cathedral, the event venue, event organizers, or other event vendors for their independent marketing purposes.

7. No Sale of Personal Information; No Targeted Advertising

We do not sell personal information. We do not sell giveaway entries, email addresses, mobile phone numbers, SMS consent records, or mobile opt-in data.

We do not currently use the SOPA Giveaway entry data for targeted advertising, cross-context behavioral advertising, or third-party advertising networks. We do not currently disclose personal information to third parties so that they can independently market their own products or services to you.

If our practices change in the future, we will update this Privacy Policy and provide any notices or choices required by applicable law.

8. Cookies, Sessions, and Server Logs

The website may use cookies, session identifiers, CSRF tokens, and similar technologies for basic website operation, form security, fraud prevention, and user experience. For example, the giveaway form may use a session cookie to help protect against forged form submissions and duplicate abuse.

Our server may also create logs that record technical information such as IP address, browser type, requested URL, timestamp, and error messages. These logs help us operate the website, diagnose problems, secure the website, and investigate abuse.

We do not currently use third-party advertising cookies on the SOPA Giveaway page. If analytics, advertising, or tracking tools are added in the future, this Privacy Policy should be updated to describe those tools and any choices available to visitors.

9. Retention of Information

We keep information for as long as reasonably necessary for the purposes described in this Privacy Policy, unless a longer period is required or permitted by law.

Retention periods may vary based on the type of information and the reason it was collected:

We may delete, anonymize, or aggregate information when it is no longer needed. We may retain limited information to comply with legal obligations, resolve disputes, enforce rules, honor opt-outs, or protect our rights.

10. Security

We use reasonable administrative, technical, and physical safeguards designed to protect information from unauthorized access, misuse, loss, disclosure, alteration, or destruction. These safeguards may include access controls, server permissions, form validation, transport security, storage restrictions, backups, and limiting access to information to those who need it for business or legal purposes.

No website, server, database, email system, SMS system, or internet transmission is completely secure. We cannot guarantee that information will never be accessed, disclosed, altered, or destroyed by unauthorized persons.

11. Your Choices

Do Not Submit Information

You may choose not to submit personal information through the website. However, some information is required to enter a giveaway, contact us, or receive certain communications.

Email Opt-Out

You may opt out of marketing emails by using the unsubscribe instructions included in the email or by contacting us. Opting out of marketing emails will not stop transactional or administrative messages related to giveaway administration, prize fulfillment, customer service, legal notices, or privacy requests.

SMS/Text Opt-Out

You may opt out of promotional SMS/text messages by replying STOP. You may request help by replying HELP. Opting out of promotional SMS/text messages will not reduce your chance of winning a giveaway you already entered.

Correcting Information

If you believe information you submitted is inaccurate, you may contact us and request correction. We may need to verify your identity and may not be able to change information where doing so would interfere with giveaway administration, legal compliance, fraud prevention, or recordkeeping.

Deleting Information

You may request deletion of personal information. We may retain certain information where necessary to complete a giveaway, fulfill a prize, comply with law, maintain accounting or legal records, honor opt-outs, prevent fraud or abuse, resolve disputes, or protect our rights.

12. State Privacy Rights

Depending on where you live and whether a particular privacy law applies to Polka Dot Camel LLC, you may have rights to request access to personal information, correction of inaccurate personal information, deletion of personal information, portability of certain information, restriction or opt-out of certain uses, or an appeal of a denied privacy request.

For example, Colorado residents may have rights under the Colorado Privacy Act if the law applies to the business and the data processing at issue. We do not currently sell personal information or use SOPA Giveaway entry data for targeted advertising.

We may decline or limit a request where permitted by law, including where we cannot verify the request, where the request conflicts with legal obligations, where retention is necessary for security or fraud prevention, or where the information is needed to administer a giveaway, maintain opt-out records, resolve disputes, or protect our rights.

Nevada Privacy Notice

Nevada residents may have the right to request that certain operators of websites not sell certain covered information. We do not sell personal information as described in this Privacy Policy. Nevada residents may contact us using the information below with privacy-related requests.

13. Children and Minors

The website and SOPA Giveaway are intended for adults. The SOPA Giveaway is open only to individuals who are at least eighteen years old. We do not knowingly collect personal information from children under thirteen years old.

If you believe a child under thirteen has provided personal information to us, please contact us. If we become aware that we collected personal information from a child under thirteen without legally sufficient consent, we will take reasonable steps to delete that information.

14. Third-Party Websites, Events, and Services

The website may link to third-party websites, event pages, venues, festivals, payment services, social media platforms, email providers, SMS/text messaging services, or other services that we do not control. Those third parties may have their own privacy policies and practices.

We are not responsible for the privacy practices, security, content, or actions of third-party websites or services. You should review the privacy policies of any third-party website or service you use.

15. United States Use

Polka Dot Camel LLC is based in the United States. The website and giveaways are intended for use by individuals located in the United States. If you access the website from outside the United States, you understand that information may be processed and stored in the United States, where privacy laws may differ from those in your location.

16. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we update it, we will revise the effective date or last updated date at the top of the page. Changes are effective when posted unless a different effective date is stated.

If we make material changes to how we use personal information, we may provide additional notice where appropriate or required by law.

17. Contact Us

If you have questions about this Privacy Policy, want to make a privacy request, or need help with an email or SMS/text opt-out, contact us through the website contact page or by mail:

Please do not send sensitive personal information through ordinary email or website contact forms unless we specifically request it and provide a secure method for transmission.